SharePoint Backup

This chapter covers the following topics:

• Prerequisites
• Getting Started with SharePoint Backup
• Back up SharePoint Document Libraries
• Restore SharePoint
• Delete SharePoint Backup Content
• Add New Sites to Backup Automatically

Prerequisites

To back up SharePoint sites, site pages, site assets (including OneNote), document libraries, as well as Teams files stored in SharePoint, make sure you have a valid SharePoint/Teams/Shared Drives license. A SharePoint/Teams/Shared Drives license covers all SharePoint sites, including Microsoft Teams files for a tenant.

Getting Started with SharePoint Backup

By default, SharePoint backup service is turned off. To enable SharePoint backup, click Configure Backup on the dashboard, then turn on SharePoint backup services.

To create the initial backup, click Save. The backup task is created and will be scheduled automatically. You can monitor the backup task processing using the Task Manager.

Once the initial backup is completed, you can view backed up contents.

Select required user to see user;s backup content.

Consider that storage limit for trial SharePoint/Teams/SharedDrives license is limited by 100 GB. You should purchase a commercial license to use more storage space. If enabled, SharePoint backup is performed automatically up to 3 times per day.

Back up SharePoint

To configure the backup settings for SharePoint sites, document libraries, Teams files, or to run an backup, select SharePoint in the horizontal menu bar. By default, SharePoint backup runs automatically up to three times per day. To initiate the backup for all or for selected documents or files, select all or specific items to backup, then click Run Backup. You will be notified about the backup job creating event. As soon as backup is completed, the backed up sites can be viewed.

Click Sites to Back Up button to select what sites will be backed up. Save your selection. To start the urgent backup for all or for selected items, select all or specific items to backup, then click Run Backup. You will be notified about the backup job creating event.

It is recommended to limit backup scope in case of you are using trial license for testing purposes. You can expand sites to see site content.

You can monitor the backup task processing using the Task Manager.

Add New Sites to Backup Automatically

You can add all new sites to backup automatically. To enable this feature, turn on the Automatically add new sites to backup slider. Dy default it is turned off.

Delete SharePoint Backup Content or Team Files

Consider, deletion operation will not be supported for backup storages with enabled Object Lock (Immutability). To delete SharePoint content item from backup, select SharePoint in the horizontal menu bar.

1. Select SharePoint content item to delete. You can find a necessary item by name or part of the name. Type the search expression and click the search icon. After the search is complete, click the object to quickly navigate to the object location.
2. Click the object and click Delete above the grid. In case of immutable storage Delete button is not visible.

3. Enter alternate email password to confirm the deletion.

Restore SharePoint Sites

To restore a SharePoint site, select SharePoint in the horizontal menu bar. You can restore only one site at once.

1. Click root site in the navigation tree. Site list appears in the middle pane.

2. Click the required site in the middle pane and select restore action above the grid. The following options are available:
   • If you want selected site to be restored as a new site, select Restore As New Site, enter a name for the new site and select a restore option for the site. The following options are available:
     • Latest version. Select this option if you want to restore the latest version of your SharePoint sites.
     • Point in time. Select this option to specify date and time for the object version to be restored.
   • If you want SharePoint and Teams Files to be restored to Restore folder of the existing site, select Restore to 'Restore' Folder. Select existing site and a restore option for the document library. The following options are available:
     • Latest version. Select this option if you want to restore the latest version of your SharePoint or Teams files.
     • Point in time. Select this option to specify date and time for the object version to be restored.

You can monitor the restore task processing using the Task Manager.

Restore Deleted Sites

You can use Restore As New Site option to restore deleted site which is still in the backup. You can select the original site name as the target site name.

Restore SharePoint and Teams Files

To restore a single item from SharePoint Document Library or Teams files located in teams' documents, select SharePoint in the horizontal menu bar.

1. Browse the content to select an item to restore. You can find a necessary object by name or part of the name. Type the search expression and click the search icon. After the search is complete, click the folder icon to quickly navigate to the object location.
2. Click the item and select restore action above the grid. The following restore locations are available:
   • If you want selected objects to be restored to the original location, select Restore
   • If you want selected objects to be restored to Restore folder, select Restore to 'Restore' Folder. This restores SharePoint data back to SharePoint to the same SharePoint site and library to Restore folder.

2. Select a restore option. The following options are available:
   • Latest version. Select this option if you want to restore the latest version of your SharePoint and Team Files
   • Point in time. Select this option to specify date and time for the object version to be restored

Also you can download selected file revision to your Downloads folder. To download required item, browse the backup content, then click the particular item to view its revision list. Revisions appear to the right. Click the required item revision to download it to the Downloads folder.

After the download is complete, the item appears in your Downloads folder.

You can monitor the restore task processing using the Task Manager.

Also you can download selected file revision to your Downloads folder. To download required item, browse the backup content, then click the particular item to view its revision list. Revisions appear to the right. Click the required item revision to download it to the Downloads folder.

• After the download is complete, the item appears in your Downloads folder.

Restore OneNote

To restore a full OneNote notebook from SharePoint assets, select SharePoint in the horizontal menu bar.

1. Expand the root folder, find site containing the OneNote notebook, and then expand the site Assets.
2. In the middle panel, browse the content to select an OneNote notebook to restore. You can find a necessary object by name or part of the name. Type the search expression and click the search icon. After the search is complete, click the folder icon to quickly navigate to the object location.

2. Click the item and select restore action above the grid. The following restore locations are available:
   • If you want selected notebook to be restored to the original location, select Restore
   • If you want selected notebook to be restored to Restore folder, select Restore to 'Restore' Folder. This restores SharePoint data back to SharePoint to the same SharePoint site assets to Restore folder.

2. Select a restore option. The following options are available:
   • Latest version. Select this option if you want to restore the latest version of your OneNote notebook
   • Point in time. Select this option to specify date and time for the object version to be restored

You can monitor the restore task processing using the Task Manager.

Also you can download selected note revision to your Downloads folder. To download required item, browse the backup content, then click the particular item to view its revision list. Revisions appear to the right.

Click the required item revision to download it to the Downloads folder.

After the download is complete, the item appears in your Downloads folder.