SharePoint Backup

This chapter covers the following topics:

Prerequisites

To back up SharePoint document libraries as well as Teams files stored in SharePoint, make sure you have a valid subscription including SharePoint/Teams license. A SharePoint/Teams license covers all SharePoint sites, including Microsoft Teams files for a tenant.

To learn more about licensing, refer to the Licensing

Getting Started with SharePoint Backup

By default, SharePoint backup service is turned off. To enable SharePoint backup, click Configure Backup on the dashboard, then turn on SharePoint backup services.

To create the initial backup, click Save. The backup task is created and will be scheduled automatically. You can monitor the backup task processing using the Task Manager. Once the initial backup is completed, you can view backed up contents. Consider that storage limit for trial SharePoint/Teams/SharedDrives license is limited by 100 GB. You should purchase a commercial license to use more storage space. If enabled, SharePoint backup is performed automatically up to 2 times a day.

Back up SharePoint Document Libraries

To configure the backup settings for SharePoint document libraries, team files, or to run an backup, select SharePoint in the horizontal menu bar. By default, SharePoint backup runs automatically up to two times a day. To initiate the backup for all or for selected documents or files, select all or specific items to backup, then click Backup now. You will be notified about the backup job creating event.

Use search to quickly find required documents or team files to backup. Type search expression and click search icon to proceed.

You can monitor the backup task processing using the Task Manager.

Restore SharePoint and Team Files

To restore a single item from SharePoint Document Library or Teams files stored in SharePoint, select SharePoint in the horizontal menu bar.

  1. Browse the content to select an item to restore. You can find a necessary object by name or part of the name. Type the search expression and click the search icon. After the search is complete, click the target icon to quickly navigate to the object location.
  2. Click the item and select restore action above the grid. The following restore locations are available:
    • If you want selected objects to be restored to the original location, select Restore
    • If you want selected objects to be restored to your OneDrive, select Restore to 'Restore' Folder. Restore folder will be created in My Files of your OneDrive.
  3. Select a restore option. The following options are available:
    • Latest version. Select this option if you want to restore the latest version of your SharePoint content
    • Point in time. Select this option to specify date and time for the object version to be restored

You can monitor the restore task processing using the Task Manager.

Also you can download selected file revision to your Downloads folder. To download required item, browse the backup content, then click the particular item to view its revision list. Revisions appear to the right. Click the required item revision to download it to the Downloads folder.

  • After the download is complete, item appears in your Downloads folder

Delete SharePoint Backup Content or Team Files

To delete SharePoint item from backup, select SharePoint in the horizontal menu bar.

  1. Select SharePoint item to delete. You can find a necessary item by name or part of the name. Type the search expression and click the search icon. After the search is complete, click the target icon to quickly navigate to the object location.
  2. Click the object and click Delete above the grid.
  3. Enter alternate email password to confirm the deletion.

Add New Sites to Backup Automatically

You can add all new sites to backup automatically. To enable this feature turn on the Automatically add new sites to backup slider.