SharePoint Backup

This chapter covers the following topics:

• Prerequisites
• Getting Started with SharePoint Backup
• Back up SharePoint Document Libraries
• Restore SharePoint
• Delete SharePoint Backup Content
• Add New Sites to Backup Automatically

Prerequisites

To back up SharePoint sites, site pages, site assets (including OneNote), document libraries, as well as Teams files stored in SharePoint, make sure you have a valid SharePoint/Teams/Shared Drives license. A SharePoint/Teams/Shared Drives license covers all SharePoint sites, including Microsoft Teams files for a tenant.

Getting Started with SharePoint Backup

By default, the SharePoint Backup service is turned off. To enable SharePoint backup, click Configure Backup on the dashboard, then turn on SharePoint backup services.

To create the initial backup, click Save. The backup task is created and will be scheduled automatically. You can monitor the backup task processing using the Task Manager.

Once the initial backup is completed, you can view backed-up contents.

Note that storage limit for trial SharePoint/Teams/SharedDrives license is limited by 100 GB. You should purchase a commercial license to use more storage space. If enabled, SharePoint backup is performed automatically up to 3 times per day.

Back up SharePoint

To configure the backup settings for SharePoint sites, document libraries, Teams files, or to run a backup, select SharePoint in the horizontal menu bar. By default, SharePoint backup runs automatically up to three times per day.

Click the Sites to Back Up button to select which sites will be backed up. Save your selection.

Add New Sites to Backup Automatically

You can add all new sites to backup automatically. To enable this feature, turn on the Automatically add new sites to backup slider. By default, it is turned off.

Browse Backup Content

Administrators with Global Admin Access enabled can browse backup content to restore required content items for all domain users with enabled backup. Users, if enabled, can browse their own backups.

Select Restore Point

By default, the latest backup for the current date is shown. Starting with version 4.7, you can browse earlier restore points.

To view backups from another date:

1. Click View Restore points on the horizontal menu.
2. Select a date to switch to that restore point.

3. You will be switched to the selected restore point. You’ll now see folders and documents (including earlier revisions) as they existed at the selected time and can perform restore operations for them.

4. To return to the latest backup, click Return to current date in the restore point banner.

Use Search

To find a file or folder, enter the full or partial filename and click the search icon. If a file was renamed, only the name relevant to the selected restore point will be searchable. Older names may still appear in file revisions, but can’t be searched directly. Type search expression and click the search icon to proceed. The search result appears in the right panel.

View Site Content

You can expand sites to see site content.

Delete SharePoint Backup Content or Team Files

Note that deletion is not supported for backup storage with enabled Object Lock (Immutability). To delete a SharePoint content item from the backup, select SharePoint in the horizontal menu bar.

1. Select the SharePoint content item to delete. You can find a necessary item by name or part of the name. Type the search expression and click the search icon. After the search is complete, you can see the search result in the right panel.
2. Click the object and click Delete above the grid. For immutable storage, the Delete button is not visible.

3. Enter the alternate email password to confirm the deletion.

Restore SharePoint Sites

To restore a SharePoint site, select SharePoint in the horizontal menu bar. You can restore only one site at a time.

1. Click the root site in the navigation tree. The site list appears in the middle pane.

2. Click the required site in the middle pane and select a restore action above the grid. The following options are available:
   • If you want to restore the selected site as a new site, select Restore As New Site, enter a name for the new site, and select a restore option. The following options are available:
     • Latest version. Select this option to restore the latest version of your SharePoint site.
     • Point in time. Select this option to restore files and folders to their exact state as of a specific date and time.
   • If you want to restore SharePoint and Teams Files to Restore folder of the existing site, select Restore to 'Restore' Folder. Select an existing site and a restore option for the document library. The following options are available:
     • Latest version. Select this option to restore the latest versions of your SharePoint or Teams files.
     • Point in time. Select this option to restore files and folders to their exact state as of a specific date and time.

You can monitor the restore task processing using the Task Manager.

Restore Deleted Sites

You can use the Restore As New Site option to restore a deleted site that is still in the backup. You can select the original site name as the target site name.

Restore SharePoint and Teams Files

To restore a single item from a SharePoint document library or Teams files located in teams' documents, select SharePoint in the horizontal menu bar.

1. Browse the content to select an item to restore. You can find a necessary object by name or part of the name. Type the search expression and click the search icon. After the search is complete, you can see the search result in the right panel.
2. Click the item and select a restore action above the grid. The following restore locations are available:
   • If you want to restore the selected objects to the original location, select Restore. If the selected object exists in the original location, the restored copy will be saved with a suffix such as "restored_<timestamp>".
   • If you want to restore the selected objects to the Restore folder, select Restore to 'Restore' Folder. This restores SharePoint data back to SharePoint to the Restore folder of the same SharePoint site and library.

2. Select a restore option. The following options are available:
   • Latest version. Select this option if you want to restore the latest version of your SharePoint and Team Files.
   • Point in time. Select this option to restore files and folders to their exact state as of a specific date and time.

Also, you can download the selected file revision to your Downloads folder. To download the required item, browse the backup content, then click the particular item to view its revision list. Revisions appear to the right. Click the required item revision to download it to the Downloads folder.

After the download is complete, the item appears in your Downloads folder.

You can monitor the restore task processing using the Task Manager.

Also, you can download the selected file revision to your Downloads folder. To download the required item, browse the backup content, then click the particular item to view its revision list. Revisions appear to the right. Click the required item revision to download it to the Downloads folder.

• After the download is complete, the item appears in your Downloads folder.

Restore OneNote

To restore a full OneNote notebook from SharePoint assets, select SharePoint in the horizontal menu bar.

1. Expand the root folder, find the site containing the OneNote notebook, and then expand the site Assets.
2. In the middle panel, browse the content to select a OneNote notebook to restore. You can find a necessary object by name or part of the name. Type the search expression and click the search icon. After the search is complete, you can see the search result in the right panel.

2. Click the item and select a restore action above the grid. The following restore locations are available:
   • If you want to restore the selected notebook to the original location, select Restore. If the selected object exists in the original location, the restored copy will be saved with a suffix such as "restored_<timestamp>".
   • If you want to restore the selected notebook to the Restore folder, select Restore to 'Restore' Folder. This restores SharePoint data back to SharePoint to the Restore folder of the same SharePoint site assets.

2. Select a restore option. The following options are available:
   • Latest version. Select this option if you want to restore the latest version of your OneNote notebook.
   • Point in time. Select this option to restore files and folders to their exact state as of a specific date and time.

You can monitor the restore task processing using the Task Manager.

Also, you can download the selected note revision to your Downloads folder. To download the required item, browse the backup content, then click the particular item to view its revision list. Revisions appear to the right.

Click the required item revision to download it to the Downloads folder.

After the download is complete, the item appears in your Downloads folder.