Auto-Activate New Users

Microsoft 365/ Google Workspace Backup allows you to enable the automatic activation for new users and OUs added to the domains included in your backup project. Activated user will appear in the grid on the Users and a trial license for 15 days will be automatically assigned to the user. After the trial license expires, an available Backup license will be assigned to the user. If there are no available Backup licenses, the user remains in the list but is excluded from the backup project.

By default, the auto-activation for new users is disabled. You can enable and then configure the auto-activation as follows:

• Activate all new users added to the domain
• Activate all new users added to existing OUs only
• Activate all new users added to specific existing OUs only

To activate all new users added to the domain:

1. Open Google Workspace Backup Dashboard.
2. On Users click the Actions button.

3. Click Organizational Units. Turn New users in organizational units option on and turn New Organizational Units option on. You cannot create or rename Organizational units in Management Console, this is an Google Workspace group element.

Auto-activation is enabled. Now all users added to the domain will be activated automatically. You can disable the auto-activation or change its scope, if necessary, as described below.

In case the auto-activation is already enabled, check how it is configured in the Organizational Units grid, because auto-activation can be disabled for specific OUs.

To activate all new users added to existing OUs only:

1. Open Google Workspace Backup Dashboard.
2. On Users click the Actions button.

3. Click Organizational Units. Turn New users in organizational units option on and turn New Organizational Units option off. In case the auto-activation is already enabled, check how it is configured in the grid, because auto-activation can be disabled for specific OUs. In this case turn on auto-activation for all OUs.

Auto-activation is enabled. Now all users added to existing OUs will be activated automatically. You can disable the auto-activation or change its scope, if necessary, as described below.

Activate all new users added to specific existing OUs only:*

1. Open Google Workspace Backup Dashboard.
2. On Users click the Actions button.

3. Click Organizational Units. Turn New users in organizational units option on and turn New Organizational Units option off.

4. Select OUs you want to enable auto-activation.
5. Turn auto-activation on for desired OUs and disable it for the rest of the OUs.

Now only users added to the selected Organizational Units that already exist in the backup project will be activated automatically. Note that this setting disables auto-activation for new OUs members added to the backup project. You can enable the auto-activation for these new groups later, or disable the auto-activation, if necessary, as described below.

To check auto-activation configuration:

If autoactivation is enabled you can check how it is configured:

1. Open Google Workspace Backup Dashboard.
2. On Users click the Actions button.

3. Click Organizational Units. Check whether New users in organizational units and New Organizational Units are turned on or off, and in the OUs list check if auto-activation is turned on/off for any of the OUs.

To disable auto-activation:

1. Open Google Workspace Backup Dashboard.
2. On Users click the Actions button, then turn **Auto-Activate New Users ** option off.

Now all users added to the domain will not be activated automatically. The auto-activation will be turned off for all OUs on the Organizational Units page.